Wednesday, 25 January 2017

Ethics and Compliance Graduate at GlaxoSmithKline 2017

The job exists within the CH and Pharma businesses to support the delivery and management of the elements of the Internal Control Framework, and to provide administrative support to the department.

Key Accountabilities/ Responsibilities :
1. Risk management:
• Support the roll out of the Risk Management Framework

2. Written standards and controls:
• Assist local SOP and policy owners to conduct a gap analysis of the local control document to ensure local control documents are fully aligned to global control documents
• Review local documents to ensure alignment with global ones.
• Review local SOPs to ensure alignment to guidelines for writing a control document.
• Manage SOP repository: Loading of new/revised SOPs and ensure departments are alerted of all expired SOPs to ensure timeous updates.

3. Training:
• Maintain local SOP Matrix
- Update matrix with new staff, promotions, transfers and resignations
- Update matrix with new job titles
- Update matrix with new SOPs
• Track compliance training for local SOPs and policies due to LOC still using paper based tracking of read and accept forms per individual
- Enter completed training on SOP matrix
- Follow-up with all staff on outstanding records
- File read and accept forms
• Assist with the delivering of induction training to new starters
• Ensure all Mandatory Compliance training is completed by all staff
• Keep track of delivery and attendance of all training

4. Communications:
• Organize all aspects of Risk and Compliance meetings, take and maintain minutes, update actions logs
• Be an ambassador for the GSK values by assisting with annual Values day planning and coordination and Speak up awareness initiative

5. IBM & Management monitoring
• Ensure there is an annual Management monitoring schedule in place and is adhered to
• Co-ordinate all the logistical requirements for IBM and ensure that all requirements and sample requests are communicated to the affected stakeholders.

6. Admin duties
Assist the Risk and Compliance department with general admin activities
• Filing
• Records retention
• Archiving
• Coordinate activities for the Risk and Compliance team
Update and maintenance of the following trackers/logs:
• Grants and Donations
• Third Party register
• Breach register
• CAPA tracker
• Gifts log

7. Continuous Improvement
Assist with department projects as required to drive continuous improvement

Job Factors:
  • All administrative duties within the department
  • Ensure accurate record keeping 
  • Ensure that the allocated projects are completed within the allocated timeframe
  • Interactions with other functions
  • Ability to prioritise and pay attention to details 
  • Ensure and maintain a high standard of confidentiality.
Specialised Knowledge:
  • Good records keeping and administrative skills
  • Document control principles 
  • Good interpersonal skills
  • Good verbal and written communication skills
  • Attention to detail
  • Self starter
  • On time delivery
  • Continuous improvement
  • Ability to work well under pressure and still provide quality work

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