Wednesday, 12 September 2018

WFP Administration Internship Programme 2018

An internship at WFP is a great opportunity to acquire practical work experience while
contributing to the goal of reaching Zero Hunger.

The World Food Programme is always looking for talented, motivated and enthusiastic students from around the world.

General Administration:
• Set up, classify and maintain unit files on shared Admin Folder and hardcopies.
• Search for, retrieve, compile, assemble and archive a  variety  of statistical  data from computer files, records, reports or from other sources for external use;
• Respond to a variety of enquiries from staff in the unit and elsewhere in the Programme and supply readily available information from office files, databases, liaising with other offices as appropriate;
• Update and track computer assisted processing of administrative actions;
• Assist in the preparation of administrative reports including external audit admin documents requirements;
• Check accuracy of simple calculations, coding, and data;
• Perform other related duties as required.
• Raise Purchase Requests on time and monitor conversion to Purchase Order (PO).
• Monitor and process invoices on the Invoice Tracking System.
• Process service entry sheets (SES)/goods received notes(GRN) in alignment with PO and perform invoice match on invoice tracking system (ITS).
• Monitor PO values and ensure sufficient funds for invoice processing.
• Reconcile all invoices against the POs.
• Prepare invoice reconciliation report monthly and distribute to Supervisor and related staff.

Travel Management:
• Provide assistance to services such as travel, expense claims, document retrieval, inventory, etc
• Make travel arrangements, request travel itinerary advances and prepare travel documentation as required.
• Travel invoice tracking – provision to Supervisor weekly with clear timelines.

  • Currently studying towards a first/advanced university degree or recently graduated (within the past 12 months) in Administration or a relevant field. 
  • Must have completed at least 2 years of undergraduate studies.
  • Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
  • WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
  • Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
  • WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

Internship Duration: 6 months 

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